Why PDF is the right format for invoices
A PDF looks the same on every phone, computer and printer, and can't be changed by accident. That's why clients, accounting software and tax offices all expect invoices as PDF.
PDF invoice template you can fill in online
Most PDF invoice templates can't be edited properly, so you end up typing over boxes. This one you fill in online, with a live preview of the real PDF, and download it ready to send.
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Checklist
What a PDF invoice should include
Everything below has its own field in the editor above. Fill it in once and it's on every invoice.
- Your business name, address and contact details (and logo)
- Your client's name and address
- A unique invoice number and the invoice date
- The due date or payment terms
- Each item or service with quantity, price and amount
- Subtotal, tax and the total due
- How to pay you: bank details, PayPal or a payment link
How it works
How to make a PDF invoice
Fill in the details
Add your business, your client and the items or hours you're billing.
Check the preview
The preview is the actual PDF, so what you see is exactly what your client gets.
Download and send
Download the PDF and email it, or print it on A4 or US Letter.
Templates
Choose a template that fits your business
Dozens of professional designs. Add your logo and brand color, and switch any time.
FAQ
Frequently asked questions
Is the PDF invoice template free?
Yes. Fill in the template, see the finished invoice as you type and download it as a PDF, all for free. You can start right away without an account.
Can I choose A4 or US Letter?
Yes. Pick the page size in the editor and the preview and PDF follow it.
Can I add my logo to the PDF?
Yes. Upload your logo in the business details and it appears on the invoice, along with your brand color.
More invoice templates
All invoice templatesMake your invoice in minutes
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