Invoice maker for the Netherlands
Professional Dutch invoices with your KvK number and BTW, written in Dutch.
Local rules
How invoicing works in the Netherlands
A Dutch factuur asks for a few details clients abroad don't always expect, like your KvK number next to your BTW-id. Fill them in once, choose 21% or 9% BTW, and the invoice itself comes out in Dutch.
At a glance
Invoicing in the Netherlands
- Currency
- Euro (EUR, €)
- Tax
- BTW (omzetbelasting)
- Tax number
- BTW-identificatienummer, e.g. NL123456789B01
- Registration
- Small businesses with up to €20,000 turnover a year can use the KOR (small business scheme) and invoice without BTW.
Legal requirements
What an invoice in the Netherlands must include
What the rules in the Netherlands ask for. Every item has its own field in the editor above.
- A unique, sequential invoice number
- The invoice date and the date of delivery
- Your name, address and KvK number
- Your BTW-identificatienummer
- The customer's name and address
- A description and quantity of what you supplied
- The amount excluding BTW, per rate
- The BTW rate, the BTW amount and the total
Tax rates
BTW rates in the Netherlands
Set the rate once for the whole invoice, or per item when different rates apply.
| Rate | % | Applies to |
|---|---|---|
| Standard (hoog) | 21% | Most goods and services |
| Reduced (laag) | 9% | For example food, books and some repairs |
| Zero | 0% | For example most exports outside the EU |
Good to know
Your KvK number
Businesses registered with the Chamber of Commerce (KvK) must show their KvK number on invoices, along with the BTW-id.
BTW verlegd
When reverse charge applies, for example to a business customer in another EU country, you don't charge BTW. Write "BTW verlegd" (VAT reverse-charged) and add the customer's VAT number.
Using the KOR
With the small business scheme you don't charge BTW. Your invoice shows no BTW and a note that the KOR applies.
This is general information, not tax advice. Rules and rates can change, so check the latest with Belastingdienst or your accountant.
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FAQ
Frequently asked questions
What must a Dutch invoice include?
A unique invoice number, the invoice and delivery dates, your name, address, KvK number and BTW-id, the customer's name and address, a description and quantity, the amount excluding BTW, the BTW rate and amount, and the total.
Do I need to show my KvK number on an invoice?
Yes. Businesses registered with the Dutch Chamber of Commerce must put their KvK number on invoices, quotes and their website.
How long do I need to keep invoices in the Netherlands?
In general 7 years, for both the invoices you send and the ones you receive. Some property-related records must be kept longer.
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