Invoice maker for the UK
Professional invoices for the UK, with or without VAT, in pounds sterling.
Local rules
How invoicing works in the UK
Whether you're a sole trader under the VAT threshold or a VAT-registered limited company, HMRC expects certain details on your invoice. Add your VAT number if you have one, pick 20%, 5% or 0% per item, and download it in pounds sterling.
At a glance
Invoicing in the UK
- Currency
- Pound sterling (GBP, £)
- Tax
- VAT (Value Added Tax)
- Tax number
- VAT registration number, e.g. GB 123 4567 89
- Registration
- VAT registration is required once your taxable turnover passes £90,000 in 12 months.
Legal requirements
What an invoice in the UK must include
What the rules in the UK ask for. Every item has its own field in the editor above.
- A unique, sequential invoice number
- The invoice date, and the time of supply (tax point) if it's different
- Your business name and address
- Your VAT registration number (if registered)
- The customer's name and address
- A description of the goods or services, with quantity and unit price
- The VAT rate per item and the total VAT
- The total without VAT, any discounts, and the total due
Tax rates
VAT rates in the UK
Set the rate once for the whole invoice, or per item when different rates apply.
| Rate | % | Applies to |
|---|---|---|
| Standard | 20% | Most goods and services |
| Reduced | 5% | For example home energy and children's car seats |
| Zero | 0% | For example most food, books and children's clothes |
Good to know
Not VAT registered?
Then you don't charge VAT and don't show a VAT number. Your invoice still needs your name and address, the customer, a unique number, the date, what you supplied and the amount.
Simplified invoices
For sales of £250 or less (including VAT) you may issue a simplified VAT invoice with fewer details, unless the customer asks for a full one.
Limited companies
A limited company should also show its full registered name, company number and registered office address on its invoices.
This is general information, not tax advice. Rules and rates can change, so check the latest with HMRC (GOV.UK) or your accountant.
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FAQ
Frequently asked questions
What must a UK VAT invoice include?
A unique invoice number, the date and time of supply, your name, address and VAT number, the customer's name and address, a description with quantity and unit price, the VAT rate per item, the total without VAT and the total VAT.
Can I send an invoice without being VAT registered?
Yes. If you're not registered, you don't charge VAT and don't add a VAT number. The invoice still shows your details, the customer, a unique number, the date, what you supplied and the amount due.
Do UK invoices have to be in pounds?
You can invoice in another currency, but on a VAT invoice the total VAT must also be shown in pounds sterling.
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