Typical items on a trucking invoice
Save the things you bill often as items once, and add them to any invoice in a click.
- Line haul rate
- Fuel surcharge
- Detention time
- Lumper fee
- Layover or extra stop
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Checklist
What to include on a trucking invoice
Everything below has its own field in the editor above. Fill it in once and it's on every invoice.
- Your company details and MC or DOT number
- The broker or shipper
- Load or reference number
- Pickup and delivery locations and dates
- The rate plus detention, lumper or other extras
How it works
How to make a trucking invoice
Add your details
Your business, logo and the client. Once you sign in, they're saved for next time.
List the work
Add what you're billing. Totals, tax and discounts are calculated for you.
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Invoicing tips for truckers & owner-operators
- Always put the load number on the invoice
- List detention and lumper fees as separate lines
- Send the invoice the day you deliver
- Keep the proof of delivery with it
FAQ
Frequently asked questions
What should a trucking invoice include?
Your company details and MC or DOT number, the broker or shipper, the load number, pickup and delivery details, the agreed rate, any extras like detention or lumper fees, and the total due.
How do I bill detention time?
Add it as a separate line with the hours waited beyond the free time and your detention rate. Brokers usually need the times on the invoice to approve it.
What are common payment terms in trucking?
Brokers often pay within 30 days, sometimes longer. Many owner-operators use quick-pay options or factoring to get paid faster.
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