Typical items on a consulting invoice
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- Consulting hours
- Day rate
- Monthly retainer
- Workshops
- Travel and expenses
Invoice maker for consultants
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Checklist
What to include on a consulting invoice
Everything below has its own field in the editor above. Fill it in once and it's on every invoice.
- Your business details and tax or VAT number
- The client and engagement
- Hours or days with your rate
- Expenses such as travel
- The client's P.O. number if they use one
How it works
How to make a consulting invoice
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Your business, logo and the client. Once you sign in, they're saved for next time.
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Add what you're billing. Totals, tax and discounts are calculated for you.
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Invoicing tips for consultants
- Invoice retainers at the start of each month
- Describe the work per line, not just "consulting"
- Add P.O. numbers for corporate clients
- Bill expenses as separate lines
FAQ
Frequently asked questions
How do consultants charge?
By the hour, by the day, per project or with a monthly retainer. Retainers suit ongoing advice, project fees suit clear outcomes.
How does a consulting retainer work?
The client pays a fixed amount each month for agreed availability or hours. Invoice it at the start of each month, with extra work billed separately.
Should consultants bill expenses separately?
Yes. Travel and other expenses go on their own lines, apart from your fees, so the client can check and approve them.
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