Invoice maker for the US
Professional invoices for the US, with sales tax where it applies, on US Letter.
Local rules
How invoicing works in the US
There's no federal invoice law in the US, but a clear invoice gets you paid faster. Add your details, sales tax where your state requires it, and payment terms, on US Letter paper.
At a glance
Invoicing in the US
- Currency
- US dollar (USD, $)
- Tax
- Sales tax (set by state and local governments)
- Tax number
- EIN (Employer Identification Number), if you have one
- Registration
- Whether you must collect sales tax depends on the state, what you sell and your sales there. Many services aren't taxed in most states.
Legal requirements
What an invoice in the US must include
What the rules in the US ask for. Every item has its own field in the editor above.
- Your business name and contact details
- The customer's name and address
- A unique invoice number
- The invoice date and due date
- A description of the goods or services, with quantity and price
- Sales tax, if it applies in your state
- The total due and how to pay
Tax rates
Sales tax rates in the US
Set the rate once for the whole invoice, or per item when different rates apply.
| Rate | % | Applies to |
|---|---|---|
| Federal | None | There's no federal sales tax or VAT |
| State | 0–7.25% | Set per state, a few states have none |
| Local | Varies | Many cities and counties add their own rate |
Good to know
Sales tax isn't everywhere
Alaska, Delaware, Montana, New Hampshire and Oregon have no statewide sales tax, and many states don't tax most services. Only add sales tax when your state requires it.
Contractors and 1099s
Clients that pay you as a contractor may ask for a W-9 with your tax ID. It's separate from the invoice, so you don't need to put your SSN on it.
Payment terms
Net 30 is common for business clients, Net 15 or due on receipt for smaller jobs. Always put the due date on the invoice.
This is general information, not tax advice. Rules and rates can change, so check the latest with your state's department of revenue or your accountant.
Templates
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FAQ
Frequently asked questions
Is there a legal format for invoices in the US?
No federal law sets one. Still include your details, the customer, a unique number, the date and due date, what you supplied, any sales tax and the total, because that's what clients and the IRS expect in your records.
Do I need to charge sales tax on my invoice?
It depends on your state and what you sell. Many services are exempt, and five states have no statewide sales tax. Check your state's revenue department.
What payment terms are common in the US?
Net 30 is the most common for business clients. Many freelancers and small businesses use Net 15 or due on receipt.
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