BillHeron app iconBillHeron

Invoice maker for caterers

Put the menu per guest, staff, rentals and delivery on one clear invoice, and invoice the deposit when the event is booked.

4.8/5 from 2,500+ reviews

Checklist

What to include on a catering invoice

Everything below has its own field in the editor above. Fill it in once and it's on every invoice.

  • Your business details
  • The client and event date
  • Menu price per guest
  • Staff and service
  • Rentals and delivery

How it works

How to make a catering invoice

  1. Add your details

    Your business, logo and the client. Once you sign in, they're saved for next time.

  2. List the work

    Add what you're billing. Totals, tax and discounts are calculated for you.

  3. Download and send

    Check the live preview and download a professional PDF.

Templates

Choose a template that fits your business

Dozens of professional designs. Add your logo and brand color, and switch any time.

Typical items on a catering invoice

Save the things you bill often as items once, and add them to any invoice in a click.

  • Menu per guest
  • Service staff
  • Drinks package
  • Equipment rental
  • Delivery and setup

Invoicing tips for caterers

  • Use the number of guests as the quantity
  • Invoice a deposit when the date is confirmed
  • Add staff hours separately
  • Turn your accepted estimate into the invoice

FAQ

Frequently asked questions

How do caterers price their services?

Usually per guest for the food, with staff, drinks, equipment rental and delivery priced separately.

How much deposit do caterers ask for?

Often 25 to 50 percent to confirm the date, with the rest due shortly before the event once the final guest count is known.

What should a catering invoice include?

Your details, the client and event date, the menu price per guest and number of guests, staff, rentals, delivery, tax and the total due.

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Free to start. Download a professional PDF and keep every invoice in one place.

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