BillHeron app iconBillHeron

Invoice maker for event planners

Bill your planning fee, coordinate vendor costs and invoice deposits. Clear invoices keep every event's finances organized.

4.8/5 from 2,500+ reviews

Checklist

What to include on an event planning invoice

Everything below has its own field in the editor above. Fill it in once and it's on every invoice.

  • Your business details
  • The client and event
  • Planning or coordination fee
  • Vendor costs passed on
  • Deposits already paid

How it works

How to make an event planning invoice

  1. Add your details

    Your business, logo and the client. Once you sign in, they're saved for next time.

  2. List the work

    Add what you're billing. Totals, tax and discounts are calculated for you.

  3. Download and send

    Check the live preview and download a professional PDF.

Templates

Choose a template that fits your business

Dozens of professional designs. Add your logo and brand color, and switch any time.

Typical items on an event planning invoice

Save the things you bill often as items once, and add them to any invoice in a click.

  • Event planning fee
  • Day-of coordination
  • Venue booking
  • Decoration and styling
  • Vendor costs

Invoicing tips for event planners

  • Invoice in stages: booking, midway, final
  • Show vendor costs separately from your fee
  • Deduct deposits on the final invoice
  • Reference the event date

FAQ

Frequently asked questions

How do event planners charge?

With a flat planning fee, a percentage of the event budget, or an hourly rate, plus vendor costs if those go through you.

When should event planners invoice?

Commonly in stages: a deposit at booking, a payment midway, and the final balance shortly before or after the event.

Should vendor costs be on the planner's invoice?

Only if they're paid through you. Then list them separately from your planning fee, so the client sees what's your work and what's passed on.

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Make your invoice in minutes

Free to start. Download a professional PDF and keep every invoice in one place.

Create your invoice