BillHeron app iconBillHeron

Invoice maker for virtual assistants

Bill your hours or monthly packages with a clean invoice, and keep track of every client's payments in one dashboard.

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Checklist

What to include on a virtual assistant invoice

Everything below has its own field in the editor above. Fill it in once and it's on every invoice.

  • Your name or business details
  • The client
  • Hours worked or the package
  • The period covered
  • Payment details

How it works

How to make a virtual assistant invoice

  1. Add your details

    Your business, logo and the client. Once you sign in, they're saved for next time.

  2. List the work

    Add what you're billing. Totals, tax and discounts are calculated for you.

  3. Download and send

    Check the live preview and download a professional PDF.

Templates

Choose a template that fits your business

Dozens of professional designs. Add your logo and brand color, and switch any time.

Typical items on a virtual assistant invoice

Save the things you bill often as items once, and add them to any invoice in a click.

  • Admin hours
  • Monthly package
  • Inbox and calendar management
  • Social media management
  • Research

Invoicing tips for virtual assistants

  • Invoice packages at the start of the month
  • Add the hours used for hourly clients
  • Mention the period on each invoice
  • Save your packages as items

FAQ

Frequently asked questions

How do virtual assistants charge?

Per hour, or with monthly packages of a set number of hours. Packages give steady income, hourly billing suits clients with changing needs.

Should VAs invoice in advance?

Monthly packages are usually paid in advance. Hourly work is invoiced at the end of the week or month, based on the hours used.

What should a VA invoice show?

The period, the hours or package, a short summary of the tasks, your rate and the total, so the client sees where the time went.

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Make your invoice in minutes

Free to start. Download a professional PDF and keep every invoice in one place.

Create your invoice