Typical items on a contractor invoice
Save the things you bill often as items once, and add them to any invoice in a click.
- Labor (hours or a fixed price)
- Materials and supplies
- Equipment rental
- Permits and disposal fees
- Call-out or travel charges
Invoice maker for contractors
Get paid for the job without the paperwork piling up. Put labor, materials and any deposit on one clear invoice, and send it from the site on your phone or computer.
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Checklist
What to include on a contractor invoice
Everything below has its own field in the editor above. Fill it in once and it's on every invoice.
- Your business name, license or registration number
- The client and the job address
- Labor and materials as separate lines
- Deposits or progress payments already received
- Payment terms and how to pay you
How it works
How to make a contractor invoice
Add your details
Your business, logo and the client. Once you sign in, they're saved for next time.
List the work
Add what you're billing. Totals, tax and discounts are calculated for you.
Download and send
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Templates
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Invoicing tips for contractors
- Split labor and materials so clients see what they pay for
- Invoice deposits and progress payments as the job moves on
- Add a short job description and the site address
- Save your common materials as items to reuse them
FAQ
Frequently asked questions
How much deposit should a contractor ask for?
Many contractors ask for 10 to 30 percent up front, more when expensive materials have to be ordered first. Check the local rules, because some states and countries limit how much a contractor may ask before work starts.
Should contractors list labor and materials separately?
Yes. Separate lines show the client what the materials cost compared to your time, make the invoice easier to approve and help when tax applies differently to labor and materials.
How do I invoice a change order?
Bill approved changes on their own line, or on a separate invoice that references the original job and the change order, so the client can match the extra cost to what they agreed.
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