Typical items on an HVAC invoice
Save the things you bill often as items once, and add them to any invoice in a click.
- Service call
- AC or furnace repair
- System installation
- Maintenance plan
- Parts and refrigerant
Invoice maker for hvac technicians
Service calls, repairs or a new system: bill the call-out, parts and labor on one clear invoice, and get paid before you leave the customer.
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Checklist
What to include on an HVAC invoice
Everything below has its own field in the editor above. Fill it in once and it's on every invoice.
- Your business details and license number
- The customer and service address
- The equipment serviced, with make and model
- Parts, refrigerant and labor
- Service call or diagnostic fee
How it works
How to make an HVAC invoice
Add your details
Your business, logo and the client. Once you sign in, they're saved for next time.
List the work
Add what you're billing. Totals, tax and discounts are calculated for you.
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Invoicing tips for hvac technicians
- Note the equipment make and model on the invoice
- Bill the diagnostic fee as its own line
- Offer maintenance plans as a recurring invoice
- Show higher rates for emergency calls
FAQ
Frequently asked questions
How do HVAC companies charge for a service call?
Most charge a fixed service call or diagnostic fee to come out and find the problem, with the repair itself priced separately. Some deduct the fee when the customer goes ahead with the repair.
What should an HVAC invoice include?
Your business and license details, the customer and address, the equipment worked on, parts and refrigerant used, labor, the service call fee, tax where it applies and the total.
How do I invoice an HVAC maintenance plan?
Bill it as a fixed amount per month, season or year, separate from repairs. Duplicate the invoice each period so regular customers always get the same clear bill.
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